Many gardeners rely on experience, reputation, and trust to keep work flowing. While that approach can work, it often leaves gardeners exposed when expectations aren’t clear. Contracts don’t need to be complicated, but avoiding them—or using them poorly—is one of the most common business mistakes in gardening.
Here are the top five contract mistakes gardeners make, and how to avoid them.
1. Relying on Verbal Agreements
A handshake might feel sufficient, especially with long-standing clients, but memories fade and expectations change. Verbal agreements offer little protection if a dispute arises over price, workload, or frequency of visits.
How to avoid it:
Always put the agreement in writing, even for small jobs. A simple written contract or confirmation email is far better than none at all.
2. Not Clearly Defining the Scope of Work
Terms like “general maintenance” or “tidy-up” mean different things to different people. Without clarity, clients may expect extra work that was never priced for.
How to avoid it:
List exactly what is included—and what is not. Be specific about tasks, frequency, seasonal limits, and time spent on site.
3. Failing to Set Clear Payment Terms
One of the biggest frustrations for gardeners is late or missing payment. This often happens because payment terms were never properly agreed.
How to avoid it:
State your price, when payment is due, how it should be paid, and what happens if payment is late. Clear terms reduce awkward conversations later.
4. Starting Work Before the Contract Is Agreed
Gardeners often begin work to “help out” or secure the job, only to find the client later disputes the cost or scope.
How to avoid it:
Do not start work until the contract is agreed and accepted. Even a signed quote or written confirmation can prevent problems.
5. Not Reviewing or Updating Contracts
Gardens change, workloads increase, and costs rise. Many gardeners continue working under outdated terms that no longer reflect the job.
How to avoid it:
Review contracts annually or when the scope of work changes. Adjust pricing and terms to reflect the reality of the work being done.
Final Thoughts
Contracts are not about distrust—they are about clarity and professionalism. Most contract problems gardeners face come from assumptions rather than bad intentions. A clear, simple agreement protects both the gardener and the client, and helps build long-term, respectful working relationships.
Call to Action
If you’re a professional gardener and still working without clear written terms, now is the time to put that right.
Download practical, gardener-written contract templates designed for real-world gardening work—simple, clear, and easy to adapt for domestic and commercial clients. These templates help you:
- Set clear expectations
- Protect your income
- Present a more professional business
👉 Start using proper contracts and take control of your gardening business.
